Features
Everything Your Practice Needs, Powered by AI
Ceveta is the comprehensive, AI-powered practice management platform built for UK private healthcare. From real-time consultation transcription and clinical coding to smart scheduling, encrypted documents, and integrated payments — everything you need to run a modern practice, in one place.
AI-Powered Clinical Intelligence
Ceveta brings artificial intelligence into the heart of your clinical workflow. Record consultations, generate structured summaries, extract clinical codes, receive drug allergy alerts, and identify follow-up tasks — all powered by AI that understands UK medical practice.
Real-time speech-to-text, built for clinical conversations
Record consultations with AI-powered transcription that supports UK English medical terminology. Speaker diarisation identifies different speakers, while a live waveform visualisation provides real-time feedback during recording. Pause, resume, and review at any point in your workflow.
- Real-time speech-to-text with speaker diarisation
- Speaker identification for clinician/patient distinction
- Live waveform visualisation during active recording
- Pause, resume, and review workflow for flexible consultation capture
- Full support for UK English medical terminology
- Transcripts encrypted at rest using AES-256-GCM
AI Consultation Transcription
From transcript to structured summary in seconds
Transform raw consultation transcripts into polished clinical documentation with a single click. Choose from multiple summary formats including SOAP notes, clinical letters, GP handover summaries, and patient-friendly explanations. Create your own custom summary templates with bespoke AI prompts tailored to your specialty. Save any summary directly as a document with your organisation letterhead, or export to PDF with full branding.
- Multiple format options: SOAP notes, clinical letters, GP handover, patient-friendly
- Custom summary templates with your own AI prompts
- One-click "Save as Document" with automatic letterhead insertion
- PDF export with organisation branding and formatting
- Compare summaries across multiple consultations for continuity
- Editable output so you always have final clinical sign-off
Intelligent Clinical Summaries
Automatic ICD-10 and SNOMED CT code extraction
Ceveta analyses your consultation transcript and AI-generated summary to suggest relevant clinical codes automatically. Each suggestion includes a confidence score so you can quickly review and accept the most accurate codes. Supports ICD-10 and SNOMED CT coding systems commonly used across UK private healthcare specialties, reducing administrative burden and improving coding accuracy.
- Automatic ICD-10 code extraction from consultation content
- SNOMED CT code suggestions for clinical terms
- Confidence scoring for every suggested code
- Based on both transcript and AI-generated summary
- Supports common UK clinical specialties and terminology
- Review-and-accept workflow for clinician oversight
Clinical Coding Suggestions
Automatic allergy checking during consultations
As consultations are transcribed, Ceveta checks mentioned medications against the patient's recorded drug allergies. Common UK medications are recognised in the transcript, and penicillin cross-reactivity is included — if a patient has a penicillin allergy, mentions of amoxicillin, flucloxacillin, or co-amoxiclav will trigger an alert. Prominent visual warnings appear during active consultations.
- Automatic medication detection during active transcription
- Checks mentioned drugs against patient's recorded allergies
- Penicillin cross-reactivity awareness (amoxicillin, flucloxacillin, etc.)
- Prominent visual alerts displayed during consultations
- Integrates with patient drug allergy records
- Helps flag potential allergy conflicts at the point of care
Drug Allergy Alerts
Never miss a follow-up action again
Ceveta's AI automatically identifies key clinical findings from every consultation, including vitals, medications, diagnoses, investigations, and allergies. A follow-up task checklist is generated with actionable items such as referrals, investigations, prescriptions, and follow-up appointments. Mark tasks complete directly from the consultation view to keep your clinical workflow moving without switching between screens.
- Automatic identification of vitals, medications, diagnoses, investigations, and allergies
- Follow-up task checklist generation from consultation content
- Task types: referrals, investigations, prescriptions, follow-ups
- Mark tasks complete directly from the consultation view
- Structured key findings panel for quick clinical review
- Reduces risk of missed follow-up actions
Key Findings & Task Extraction
AI-extracted prescriptions, ready to review and save
When medications are discussed during a consultation, Ceveta automatically extracts structured prescription data including medication name, dose, frequency, duration, and route of administration. The extracted data is presented in an editable prescription table so clinicians can review, adjust, and save as a formal prescription document within the platform.
- AI extracts medication, dose, frequency, duration, and route
- Editable prescription table for clinician review
- Save as prescription document with one click
- Structured data ready for clinical records
- Supports common UK prescribing conventions
- Reduces manual transcription of prescribing decisions
Prescription Extraction
Complete Practice Management
Beyond AI, Ceveta provides every tool your practice needs to operate efficiently. Patient records, scheduling, document generation, invoicing, a patient portal, audit trails, and multi-location team management — all integrated into a single platform.
Complete patient records, organised your way
Ceveta gives you a single, comprehensive view of every patient. Store full demographics, NHS and hospital numbers, drug allergies (which feed directly into AI safety alerts), and clinical notes. Manage insurance details and assign payor types — self-pay, insurance, NHS, or medico-legal — so billing is always accurate. Track account balances and assign clinicians, all from a unified patient profile.
- Full demographics with title, name, date of birth, and contact details
- NHS number and hospital number tracking
- Drug allergy recording that feeds into AI safety alerts
- Insurance and payor management: self-pay, insurance, NHS, medico-legal
- Account balance tracking per patient
- Clinician assignment and management
- Internal clinical notes visible only to staff
- Multiple phone numbers (mobile, home, work) and email addresses
- Full address recording with postcode
Patient Management
A calendar built for clinical precision
Manage your entire appointment book from a high-precision calendar with 5-minute interval grids and a real-time current time indicator. Compact, colour-coded appointment cards give you instant visibility across clinicians and locations. Every appointment follows a full status workflow from scheduled through to completed, with support for in-person, video, and phone delivery modes.
- 5-minute interval calendar grid for precise scheduling
- Real-time current time indicator on the calendar view
- Compact appointment cards with colour coding by status
- Full status workflow: scheduled, confirmed, arrived, in progress, completed, cancelled, no-show
- Multi-clinician, multi-location calendar support
- Delivery modes: in-person, video, phone
- Service-based booking with configurable durations and fees
- Payment status tracking per appointment
Smart Scheduling
Professional documents in minutes, not hours
Write letters, reports, prescriptions, and referrals using a rich text editor with a full formatting toolbar. Create reusable templates with 18+ dynamic variables that auto-fill with patient, clinician, and organisation details. Add your organisation letterhead with custom header and footer HTML. Clinician digital signatures are embedded automatically. Share documents securely via time-limited links and export to PDF with your branding.
- Rich text editor with comprehensive formatting toolbar
- Reusable templates with 18+ dynamic variable substitution
- Organisation letterhead with custom header and footer HTML
- Clinician digital signature embedding
- PDF generation with professional formatting and branding
- Secure sharing via time-limited links with automatic expiry
- Appointment-linked documents for clinical context
- Draft and sent status tracking with author attribution
Document Composer
Get paid faster with integrated billing
Create professional invoices and accept payments through multiple channels. Ceveta integrates with Stripe for online payments and Stripe Connect for marketplace payment flows. Support for card, bank transfer, cash, cheque, and insurance payment methods. Use CCSD and ISC billing codes for accurate clinical billing. Customise invoice branding with your logo, accent colour, footnotes, and bank details. Generate payment links and send them directly to patients.
- Stripe integration for online card payments
- Payment methods: card, bank transfer, cash, cheque, insurance
- CCSD and ISC billing code support
- Custom invoice branding: logo, accent colour, footnotes, bank details
- Automatic invoice numbering with prefix configuration
- Payment link generation sent directly to patients
- Stripe Connect for marketplace payment flows
- Status tracking: draft, sent, paid, overdue, cancelled, refunded
Invoicing & Payments
A seamless, branded experience for your patients
Give your patients a branded portal where they can securely access shared documents, view invoices, and make online payments. Authentication uses magic links — patients receive an email, click a link, and they are in. No passwords to remember, no accounts to create. The portal is fully mobile-responsive and carries your organisation branding for a professional patient experience.
- Magic link authentication — passwordless access for patients
- Secure document viewing and download
- Invoice viewing and online payment via the portal
- Organisation-branded experience with your logo and colours
- Mobile-responsive design for access on any device
- Time-limited share links with automatic expiry
Patient Portal
Every action tracked, every change recorded
Ceveta maintains a comprehensive audit log of all actions across your organisation. Every patient record change, appointment update, document edit, and invoice modification is recorded with the acting user, precise timestamp, and IP address. Change diffs are stored as structured data so you can see exactly what changed. Filter by entity type, date range, or actor to investigate any event. Designed with UK GDPR data handling principles in mind.
- Automatic action logging for all data changes
- Actor identification with user ID and timestamps
- IP address recording for every action
- Change diff tracking stored as structured data
- Filterable by entity type, date range, and actor
- Organisation-scoped — each practice sees only their own logs
- Designed with UK GDPR data handling principles in mind
Audit Trail & Compliance
One account for your entire practice
Manage multiple practice locations from a single account, each with its own address, contact details, and service configuration. Role-based access controls ensure every team member sees only what they need: Owners have full access, Clinicians manage their patients and consultations, and Secretaries handle administration. Store GMC numbers, qualifications, specialties, and digital signatures for every clinician.
- Multiple practice locations with individual configuration
- Role-based access: Owner, Clinician, Secretary
- GMC numbers, qualifications, and specialty fields
- Digital signature upload for clinicians
- Per-location service and pricing configuration
- Active/inactive status management for team members
- Invite and manage team members from the dashboard
Multi-Location & Team Management
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AI-powered consultation transcription, clinical coding suggestions, smart scheduling, and integrated invoicing — purpose-built for UK private healthcare. Start your free 14-day trial today.
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